Procedures for Studying Abroad
Table of contents of this page
- Outline of Procedures
- Details of the procedure (due date, method of submission, etc.)*
- Contact for inquiries regarding procedures
*The above 1 is outline, so be sure to check the details of the procedure in 2 above.
Outline of procedures
Procedures to be completed before traveling
When TUAT students are traveling abroad, you must submit the following documents to the appropriate office.
If these documents are submitted and the travel is recognized as a necessary step for the purpose of engaging in educationally beneficial activities, the activity will be recorded as "studying abroad" on your academic record.
The documents you need to submit when traveling will vary depending on the purpose of your trip.
Please check the deadline and the place of submission on the website of each campus. →2. Details of the procedure
| Required Documents | remarks | |
|---|---|---|
| □ | Application to study abroad | *Only for study abroad |
| □ | Travel Notification |
|
| □ | Advance confirmation for studying abroad/traveling abroad |
|
| □ | Overseas travel pledge |
|
| □ | Copy of overseas travel insurance (maritime insurance) certificate | The original is kept by the applicant. |
Supplement
- "Overseas travel" includes all of the following items (①–⑥).
- If your travel falls under any of the categories ①–④ below and involves participation in a partner university program or a stay of three months or longer, it is generally classified as "study abroad." If you are unsure, please check with the Academic Affairs Office.
| ① | Auditing courses | Those taking courses at overseas universities or research institutes |
| ② | Research Guidance | Those who are receiving research guidance at a university or research institute overseas |
| ③ | Language Training | Those who are undergoing language training at a university or research institute overseas |
| ④ | Research, experiments, training, and internships | As part of a course at our university, students will be able to carry out research experiments, practical training, internships, etc. at overseas universities or research institutes. |
| ⑤ | International conferences and meetings | Participating in and presenting at international academic conferences or meetings held overseas |
| ⑥ | Additional Information | Personal travel, but does not include sightseeing trips |
If any of the following items apply to you, please follow the procedures in addition to submitting the documents listed above.
I. Credit Accreditation for Study Abroad
If you wish to receive credit for studying abroad, you must complete the necessary procedures.
Procedures vary by department and course, so please check with the Academic Affairs Office or the? ?detailed procedures page prior to your departure.
II. In the case of studying abroad through an outbound program conducted by TUAT
Some programs may require submission of required documents at the time of application or after being selected as a recipient. Please check the program implementation guidelines, etc., and complete the necessary procedures by the deadlines.
III. If you receive a scholarship
If you are receiving a scholarship through your university to travel abroad, you must submit the necessary documents (such as a bank transfer request form) to your supervisor or the relevant office by the specified deadline.
If you are currently receiving loan-based or grand-based a scholarship from the Japan Student Services Organization or another scholarship foundation to support your life in Japan, you may need to go through separate procedures (e.g. suspension procedures) to avoid receiving duplicate scholarships. For more information, please contact Student Support Section or Educational Affairs Section.
IV. When travel expenses are provided
If you wish to receive estimated payments
First, please check with your supervisor or the administrative office to see if advance payment is possible.
(An advance payment is paying the approximate travel cost estimate before the trip based on the assumption that the total amount will be settled after the trip.)
In principle, please submit the necessary documents (travel order, itinerary, transfer request form, air ticket estimate, etc.) to the relevant office at least one and a half months before departure.